Hotel Contracting System - Simplify Contract Loading. Amplify Selling.

What is Hotel Contracting System?

A hotel contracting system is a comprehensive platform for uploading all hotel information. It is a full-featured hotel contracting module that allows hoteliers to update the smallest to largest information so that your clients or agents can check even minor details, ultimately guiding them in their hotel selection.

It is a single application that allows you to upload your own contracted hotels, excursions, and transfers, maintain their data (allotments, pricing, rules, and so on), and quickly sell your travel products contracted from suppliers that can’t be connected online.

This hotel data is displayed across various online booking engines via offline contracting or XML/API Integration. Hoteliers can easily manage all hotel room inventories and pricing according to special events and seasons using Hotel Contracting System in a seamless and error-free way.

Each hotel needs to provide every kind of information to the travel agency, to be shown on their respective online booking engines. This information includes room allocation, room types, meals, occupancy, pricing for different types of rooms, offers, and promotions, rates for peak and low seasons, facilities included and excluded, extra beds, cancellation policies, children's policies, special event rates, and so on.

Why Contract Loading Software is Important?

Product contracts are essential parts of every travel agency. Both hoteliers and travel companies benefit from the hotel contract system.

Unleash the potential of your sales by loading a wide range of simple and complex contracts for hotels, flights, car hire, transfers, tours, insurance, add-on, and other travel services. Manage entire inventory control at the same time, allowing you to view the capacity and allocation of all your travel services.

Using the best hotel contracting system reduces the possibility of mistakes and saves time. Here, you can opt for the full-fledged software solution from Trawex.

Trawex builds a robust Hotel Contracting System that allows travel agencies to upload and manage all hotel information such as room allocation, room type, meal type, occupancy, room rates, offers and promotions, extra beds, amenities, peak, and low season rates, child and cancellation policies, and so on in one platform.

We have developed a complete module for hotel contracts that allows hotels to provide even minor details, allowing your customers or agents to check minor details and eventually guide them in their hotel selection.

Trawex provides comprehensive contract-loading software that enables you to manage a wide range of contracts with ease. Trawex contract loading software allows you to load a wide range of contracts for travel services such as hotels, flights, car rentals, transfers, tours, insurance, add-ons, and other services.

What functionalities are provided by Trawex contract loading system?

Some of the functionalities provided by Trawex contract loading system include:

• Manage your contracts for services such as hotels, airlines, vehicle rentals, transfers, tours, insurance, and add-ons with ease.

• Designed specifically for tour operators, travel agencies, and travel wholesalers.

• Inventory control

• Set booking rules & policies

• Define seasonal rates in several currencies.

• Manage supplier cost and customer price with ease

• Define deals and discounts, and create offers such as an extra night offer, an early bird offer, fixed and percentage offers, and so on.

• Manage hotel policies such as check-in/check-out policies, cancellation policies, government policies, child policies, and so on.

• Create multiple trips/routes for services

• Control flight schedules and generate daily flights.

• Itinerary planner for multi-day trips

• Keep all information about hotels in a unified secure location

• Provide hotel personnel with 24/7 access to data across the world

• Collect and compare information, and create reports on hotel classes, revenues, expenses, and popularity.

• Keep track of availability and reserved rooms at all hotels, by class, and so on.

• Compare performance and expenses of hotels, build ownership diagrams

• Provide information about hotels to potential customers worldwide such as hotel names, class, locations, open rooms, costs

• Assist individuals in discovering the best hotels for them based on location, class, pricing, availability, and timeframes.

• Provide immediate access to data about hotels, owners, and employees

• Compare hotel, management, and company performance.

• Allow hoteliers to assign tasks and track task completion levels.

• Calculates and analyses hotel revenues over different periods enabling tight control over hotel expenses and providing intelligent software analysis of expense structure.

• Collect and show additional hotel statistics such as water quality, various consumptions, and so on.

• Check room availability

• Compare hotels based on their quality, location, and pricing.

• Request room reservations for a specific period

• Makes complex hotel reservations and tracking tasks easier.

• Rate adjustments and discounts for support management

• Allows hoteliers to focus more on customers and their requirements.

• This comprehensive platform is enough to keep all contracted hotels in balance.

How does Trawex contract loading system help travel agents & tour operators?

Trawex is the leading travel technology company in the industry. Hotel Contracting software is one of the most promising software solutions we have developed. It has a plethora of features that make it extremely appealing to hotel providers and travel organizations.

Using the Trawex contract loading system, travel agencies and tour operators can simply handle contracts for travel services such as hotels, tours, excursions, vehicle hire, transfers, and so on. They can simply manage inventory, allocation, pricing, special offers, and discounts for travel services. The Trawex contract loading system can help you prevent calculation mistakes, save time, and keep track of customer quotations easily.

The hotel contract system is a problem solver for hoteliers and accommodation providers. With a hotel contract, you can easily accommodate hotel bookings, save information, and other details easily without wasting much time.

Using the Hotel contracting system, travel agents and hoteliers can easily calculate the allocation of rooms, check-in and checkout timings, occupancy, promotions, facilities, discounts, cancellations, and more.

Benefits of using Trawex's Hotel contracting Software:

Mentioned below are the best benefits of the Hotel Contract System:

Streamlining the complex hotel contracting process

Traditionally, hotel contracts between hotels and other agencies were based on legal agreements. As a result, the procedure was time-consuming, complicated, and tedious. Trawex's hotel contracts software streamlines the process. That way, you can save time, effort, and extra resources.

Excellent rate and discount management

During the peak and off seasons, various hotels offer different price rates and discounts. Keeping track of all the hotels is extremely difficult. The aid of hotel contracting software is required for this. Trawex can help you with it. Our reliable hotel contracting software seamlessly supports discount and pricing updates.

Maintain balance with different contracted hotels

As a travel agency, you are compelled to deal with a wide range of hotels and accommodation providers. Having a one-on-one conversation or regular touch is extremely difficult. However, Trawex's hotel contracting software assists in keeping the contracted hotels in line.

Less stress for accommodation providers

With the contracts and associated work handled by the software, accommodation providers can concentrate on improving the guest experience. They can take care of the needs of visitors with ease as they don't have to constantly update the prices or keep an eye on the occupancy status.

Increase in revenue 

Travel agencies, tour operators, and agents use the best hotel contracting software to manage this aspect of holiday package creation. Trawex can help you with this. They can focus on other projects while the software solution manages hotel contracts. It will eventually result in more sales, better margins, and increased revenue.

What are the features of a Hotel Contracting system?

Hotel information: Hotel information includes all general information about the hotel room, location, ratings, room size, reviews, and guest accommodations. The Hotel information includes the reservation number, address, contact number, and exact location.

Hotel Overview: A hotel overview includes information such as the proper date of establishment, the founder's biography, the services offered, and the location. In this section, as a hotelier, you provide information such as room description and check-in and check-out times.

Meal Rates: The meal rates signify the rates of the breakfast, lunch, and dinner associated with the timings, and the menu of foods. The dining rates are set based on consumption made by the adult and the children, half-plate serving or full plate.

Amenities: Amenities are an important consideration when booking hotel accommodation. The availability of geyser, air conditioner, pool, balcony, fruit basket, room wardrobe, and many other amenities must be met.

Cancellation policy: Every hotel operator has a cancellation policy in place. Cancellation fees, paybacks, and other details will be provided in the cancellation policy.

Back Office Hotel Contracting Module

In today's digital age of hotel Contracting Software, it's more important to make business and process improvements to all of your business's value and supply chains.

The back office system is a complete software package that provides travel companies with simplified operations, accurate accounting, and practical modules.

The Back Office Hotel Contracting Department module helps hoteliers upload hotel information and maintain rates for different seasons, manage booking confirmation details, apply special deals or numerous offers, and manage sales.

This hotel contracting department, which is backed by the Back Office system, also assists hotels in the proper management of various hotel inventories.

The back office system is a comprehensive software solution that provides simplified procedures, extremely accurate accounting, and hands-on modules to travel agencies. Back office operations are an important part of your business, and you want to ensure that every step of the process is handled properly and with care.

Trawex provides tour operators and travel agencies with an innovative back office hotel contracting department for proper inventory management, complete automation of the sales process, data input creation for tours and packages, account management, hotel contracting entries, and gaining a detailed understanding of their travel business.

The back office hotel contracting module enables travel agencies and tour operators to outsource to an overseas team with semi-standard duties such as hotel contracting, data entry, rates updating, support and reporting, etc.

The Back Office hotel contracting module provides travel agencies with a diverse range of hotel inventories from all over the world at competitive costs. The back-office hotel contracting module mainly handles the delivery of data about a range of hotels and accommodation facilities.

Why Choose Trawex's Back Office Hotel Contracting System?

Trawex is a pioneer in the development of comprehensive end-to-end travel solutions for the travel industry, including a high-performance back-office hotel contracting module. Back Office System manages your travel business's complex back-office activities efficiently, eliminating manual administrative and expensive rekeying errors.

Trawex back office software is unique hospitality Back Office Hotel Contracting System that complies with both the Uniform System of Hospitality Accounting and Mandatory Reporting. 

It is web-based and hence, can be implemented on-site, hosted at a chain data center, or can be used as a service. It is a unique integrated resource and financial accounting system that provides everything you would expect from modern software.

We develop unique Back Office System software for an international clientele. Back Office software includes all back office operations including planning, inventory management, supply chain management, logistics, settlements, regulatory compliance, and accounting.

These functions receive a lot less fanfare. That doesn’t mean they aren’t important. For any organization to be successful, these procedures must be done flawlessly, and continuous improvement to attain operational efficiency is the most significant factor in increasing profits under difficult market conditions.

So, how do you improve operational efficiency?

• Use advanced analytics

• Integrate with data and systems

• Connect your entire supply chain

• Use real-time data

• Automate everything you can

Features of our Back Office Hotel Contracting System

1. Hotel Contracting

It is the very first function that needs to be checked before finalizing the vendor. The simple reason behind this is – regardless of the size and nature of your travel agency, you always have the requirement to upload direct contract hotels. As a result, the hotel contracting module becomes an essential feature.

2. Dynamic Tours Module

Nowadays, travel dynamics change faster than we might think. So you need a lot of flexibility from the travel agency tool, so you can always adjust or make some modifications to your offering to align with the demands of the time - the dynamic tours module of any travel agency software can provide you with that flexibility.

3. Quotation System

The quote module is also a vital part of your travel agency tool's system. All the modules must have an exclusive integration capability for agents and travel partners. The system allows all your agents to simultaneously create multiple quotes for different hotels, tours, flights, and meals.

4. Tracking and Ticketing

One of the most important components of any travel agency tool is the ticketing module. Every travel management application will have it, but you must guarantee that your software allows you to track all of your confirmed, canceled, redeemed, and issued tickets.

5. User Management System  

The user management system module allows all of your clients to easily log in to your travel portal directly through their social or email profiles, providing you with the desired pace.

6. Integrations

Most travel agency software can be integrated with most of the major GDSs, such as Amadeus and Sabre, which is a great advantage. However, any additional third-party provider integrations, such as excursions, bed banks, and attractions, must be enabled by your travel agency software. All of these interfaces provide you access to a larger volume for your travel business.