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Hotel Inventory Management System - Sell your inventory and boost revenue effortlessly.

Our innovative Inventory Management System makes the process easy and simple, adding significant value to your business and much more.




What Is Hotel Inventory Management System ?


In the hospitality industry, hotel rooms are the primary inventory, which affects the complete business operations, no matter whether it’s the small independent unit or the large hotel chains. The implementation of a hotel inventory management system can, in fact, give you with efficient solutions related to booking management, room supplies stock, etc.

A comprehensive inventory management software customized to hospitality needs would enable hoteliers to lower procurement costs and keep track of their inventory by automatically updating purchase volumes based on sold and bought products. This would grant hoteliers highly improved insight into their inventory, help them predict future needs, save time, and make informed decisions.

Hotel inventory management is the process of handling the availability, pricing, and distribution of a hotel’s products and services to maximize revenue and profitability. 

Hotel inventory management software are cloud-based solutions that can assist you with this. From tracking competitors' room pricing, adjusting the number of available spaces, and checking the time to ensuring each customer has a wonderful stay, hotel & hospitality inventory management software does it all. It saves you time by automating many tasks so you can utilize that time to boost hospitality service to deliver a delightful user experience.

Hotel inventory management software helps hotel managers keep track of all their inventory in single place. This can assist avoid human error and keep a track of inventory levels at various locations. As a result, accurate forecasting and preparing for great-demand seasons becomes much easier.

When it comes to hotel inventory management software for rooms, software that comes in handy is hospitality and accounting software. This software assists you keep track of finances and operational efficiency in relation to how your hotel bookings are doing.

The basic objective behind hotel inventory management is to precisely regulate the pricing, distribution, and sale of rooms, hotel products, and supplementary services. Additionally, it entails replenishing various goods and striking a balance to avoid enormous stockpiling.

A good inventory management system assists a hotel predict demand and supply rate with great accuracy and reduces the chance of error, it also helps a hotel access business intelligence, plan expenditure and keep a tighter control on profit.

Ultimately, a hotel inventory management system authorizes hotel owners and managers to organize and allocate their resources effectively, improving guest satisfaction and increasing revenue.


Why Is Hotel Inventory Management System Important?




Inventory management is essential for hotel businesses because it helps hotel staff keep track of hotel inventory levels, understand sales data, handle inventory more effectively, make informed decisions about the hotel business, save time on ordering new supplies, work more efficiently, and save money on tasks such as ordering new supplies.

Inventory management supports revenue optimization and cost savings in an ever-changing environment. This makes the ability to personalize user experiences, properly predict demand, and keep a competitive advantage possible. The foundation is what eventually supports a hotel’s ability to provide quality constantly.


Some of the reasons that prove the importance of you having an integrated hotel inventory management system are:


  • Better Distribution Strategies- You will be able to decide the times when you need to use OTAs and when you should shift uniquely to your website or mobile application for direct bookings. 

  • Forecasting the Demand Period- By assessing the monthly or yearly reports you collect through proper inventory management and a good scale of bookings; you will be able to determine the rise and fall of demands throughout a season or business year. 

  • Segmenting the Target Audiences- Various guests have varying preferences with the same hotel. If your hotel has options to cater to those varying requirements, try a good inventory management strategy to create user segmentations to match preferences and plan sales strategies accordingly.


How Does A Hotel Inventory Management System Work?




A hotel inventory management system has a set of automated software modules that help your hotel staff perform multiple functions needed to run a hotel chain or individual unit. Let us look at some of the key modules of an Inventory Management System. 


#1 Booking System  


If you decide not to sell most of your rooms to external travel agencies for high fees, the booking system module determined by IMS is good enough to handle your end-to-end booking requirements. The module can receive, process, and analyze all your direct reservations and synchronize all your external reservations from online travel agencies. 


#2 Room Management 


The room management module handles the room availability, tracks the status of supplies, reserves rooms for upselling, and, when needed, blocks them for cleaning and renovation.  


#3 Guest Module  


The guest module helps you handle your communication with the visitors. You can notify the visitors about their in-hotel transactions and external services you may have to offer and ask for live feedback. 


#4 General Management  


The general management module assists you bolster revenue in operations. For example, your staff can control visitor transactions and build upselling opportunities by providing deals and discounts to visitors, all in one system.


How Can Hotels Boost Their Inventory Management Strategy ?


Hoteliers can improve their inventory strategy by taking several steps. Advantage the hotel’s inventory tracking technology to PMS. Hotels need to provide guests with particular experiences personalized to their needs when hosting tourism events.

  • Property management systems help small, independent hotels function such as large chains. These systems automate business tracking and inventory systems to provide real-time data.

  • Hoteliers use these machines to track several inventory channels simultaneously.

  • Extra inventory is listed, such as rooms available for occupancy.

  • Using hotel’s Property Management Systems makes extra money because it performs the labour-intensive process.

  • Hoteliers can accurately track purchases and sales using a PIMS that uses an automated inventory tracking system.

  • Software such as Microsoft Excel pulls data into one location so you can track long-term trends. Furthermore, additional systems have advantages over Excel because they centralize data.

  • It tracks particular inventories that are running low, unlike these spreadsheets.

  • Gathering reports and data through analytics can help your business understand which packages and rooms are popular with their guests.


Why Choose Trawex For Hotel Inventory Management Software Development ?


Trawex is an inventory management system that has proven to give superior results for hotels and restaurants. We can assist your business become more efficient and profitable, with our inventory management technology.

Our online inventory management software for hotels is one of the most efficient and reliable tools in the hotel industry. It enables hotels to execute day-to-day tasks with much more efficiency and reliability. Software for Hotels also allows hotels to target their audience with more personalized communication and build long-lasting and enriched relationships with their customers and clients.

We offer complete inventory management solutions designed specifically for hospitality. The company’s products offer a complete-featured solution at a lower price to other competitor offerings. To help client’s speed-up “go live” dates, the company offers a variety of installation, data assistance, and training programs.

At Trawex, we provide end-to-end inventory management software solutions, focusing on implementing open-source technologies such as Odoo, OFBiz, and ERPNext. Our development team specializes in creating custom inventory management software for the hospitality industry. We have completed various major software projects for startups, SMBs, and large-scale enterprises.

Trawex’s inventory management feature enables hoteliers and restaurant owners to accurately track inventory in several channels simultaneously. With our inventory management software for hotels and hospitality service, businesses can improve efficiency, & provide a great user experience.

All of Trawex’s inventory systems can be obtained separately or in any combination. These software solutions address the inventory management needs of hotels, will enhance organizations of all sizes, and help reduce the tremendous paper work and labor employees encounter when trying to manage inventory.

With the Cloud based inventory management software, you can run inventory counts whenever and wherever you like, regardless of device. We provide inventory management tools that enable you to easily track waste, theft, and determine inventory quantity and value in real-time.

We have the best inventory management software which can be used in any size company. The software is user-friendly, scalable, and simple to integrate. We provide inventory management software that helps streamline your business, manage sales teams, increase efficiency, improve customer satisfaction and reduce any problems with a modern technology platform.

We have been proven to be reliable and efficient by providing the necessary technology for its users to expand their businesses without spending lots of time and money on inventory management software.

Our powerful inventory management solution helps you manage your product or project assets effectively. The software was built with ease of use and automation in mind, allowing customers to save a significant amount of time. It has an effortless interface and is delivered on the cloud.

Our professional team of Trawex developers has been studying the latest trends in the hospitality industry and is always ready with innovative ideas for custom software development for travel and hospitality.


There are a lot of systems that help support inventory management:



Uses of our Hotel inventory management software.


These are the few benefits of our hotel inventory management software.

  • It allows access to efficiency report

  • Budget actualization is provided and can be defined

  • VAT (value added tax) feedback can be assessed.

  • Every month, physical stock entries end process is made, and feedback on store balance, physical stock, and negative variance report are available.

  • Option to upgrade reorder levels and feedback on reorder qualities and reorder level

  • Audit feedback for PO, SPO, purchase requisition and transactions are made available.

  • Analysis report of FSN is available, and it can also be defined.

  • Creation of more stores- main store and sub store can be built with calculated rates like calculated average.

  • Auto creation of purchase order is provided. Tender forms can be done with the vendor and tender analysis and comparison sheet.

  • Purchase order, requisition can be sent through emails, also printed with the indents and two-phase authorization. Available are the indents and standing purchase order.

  • Item stock phase like minimum, maximum, reorder level and reorder amount are defined with a record of consignment#, Batch#, capital goods and so on.

  • Service task order is available.

  • Vendor analysis, tax deduction, vendor master at source entry can be applied.


What Are The Benefits Of Using Hotel Inventory Management Software?


Using hotel inventory management software provides numerous advantages, including:


  • Scalability: As your hotel grows, the software can adapt to your changing needs.

  • Mobile access: Most tools offer mobile and social media capabilities, allowing you to manage your inventory on the go.

  • Decrease Cost of Goods Sold. Intelligent fulfilment minimizes handling expenses and reduces shipping costs.

  • Optimize Inventory Levels. Demand-based planning using historical demand, sales forecasts and seasonality ensures you have the right amount of stock.

  • Insightful reporting: The software can generate detailed reports that provide insight into inventory levels, sales, and occupancy rates.

  • Boost Profitability. Managing inventory is more efficient and cost-effective with company-wide inventory visibility.

  • Centralized control: The tool allows you to manage inventory across multiple sales channels from one central location.

  • Real-time inventory tracking: The software automatically updates inventory levels as bookings are made, ensuring real-time accuracy.


Wrapping Up: 


Hotel Inventory Management has always been a part of the travel and hospitality industry. Currently, it is emerging as a specialised field, therefore the operations are getting complex by the day. Handling your inventory efficiently will ensure that your business runs effortlessly and improves efficiency.
Contact our team right now to get professional solutions concerning any type of software for the hospitality industry, and discover how your company can get benefits from it today!



What We Offer

Trawex platform currently empowers 1000+ customers across 4 continents, 10000+ bookings a day, 1000000+ travel searches a day, across 200+ Suppliers, 600,000+ Hotels, 1000+ Airlines, 200,000+ Activities, 30,000+ Cruise Itineraries and much more for your brand.

Inventory Consolidation

Instant integrations with more than 100 suppliers that are integrated on demand.

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A complete set of travel APIs that empower our clients to develop custom travel solutions.

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A production-ready library of Modules that can be used as is or customized as per your requirement.

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Integrate suppliers in matter of few days. Over 100 suppliers maintained.

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  • Third Party API Integrations
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  • Third Party API Integrations
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