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A travel management software usually refers to a network that offers a stock of flights, travel policy, and documents, but this also applies to the entire process of handling business trips.



 

Travel management software

 

Travel Management Software is a web-based end-to-end travel operation Software that comes complete with a comprehensive online reservation system with mid and back office tools.

 

A Travel Management Company (TMC) completely deals with the business travel prerequisites assigned by an individual, organization or association to generally spare customers both time and money.

Travel Management Companies (TMCs) are associations that deal with an association's corporate or business travel program.

Travel Management Companies (TMCs) work B2B giving supportive answers for their travel management forms.

Regardless of whether workers are reliably out and about or just fly every so often, travel management is time-consuming and can be expensive if not managed effectively.

A travel management organization will regularly utilize GDS (Global Distribution System like Sabre or Amadeus) which shows constant accessibility to book flights, hotels, and vehicles just as other confided in software systems.

Working with a TMC often begins by ensuring the travel policy is appropriate for the company’s needs. For instance, it very well may be expressed in the travel policy that first- class seating isn't permitted.

This policy helps keep the costs for the company in-line and manageable. This standard would then be able to be upheld in booking and ticketing.

TMCs regularly additionally give online systems or bring in systems to book travel, in view of what's best for the organization. This incorporates helping with the everyday activity of the corporate travel program.

A TMC helps negotiate contracts with vendors, to ensure they are getting the best deal available.

TMCs can help with the business' Duty of Care requirements. Guaranteeing the wellbeing and security of representatives while they are going on business can be perhaps the greatest stressor for travel chiefs.

Using the administrations of a TMC can set up systems to ease the questions and give correspondence if a crisis happens.

A Travel Management Company (TMC) is a travel agent that completely deals with the business travel necessities appointed by an individual, organization or association to in a general sense spare customers both time and cash.

A travel management organization will typically utilize GDS (Global Distribution System like Sabre or Amadeus) showing constant accessibility to book flights, hotels, and autos just as other confided in software systems. 

Travel Management companies can sell products online, manage the business, and automate working procedures to increase business efficiency. A TMC is additionally normally known as a business travel organization or corporate travel supplier.

Travel management organizations need to react to these progressions successfully by upgrading their quality crosswise over on the web.

The Travel Management Software system gives quality control while standardizing forms extending from travel demands, level of endorsements in the organization, direct interfaces to the travel agent, receipt of travel changes, changes documentation, travel correspondence and budgetary administration and control.

Instead of using individual agents or submitting self-purchased receipts to an expense management product, users are provided with a tool for booking and automatically reporting their travel purchases.

Accountants and managers will receive reports and reimburse employees.

The products often integrate with or provide built-in expense management features, but travel management software focuses specifically on reporting travel expenses.

 

To fit the bill for consideration in the Travel Management classification, an item should:

 

  • Possess a platform for travel purchasing

  • Report expenses related to employee purchases

  • Integrate with or possess expense management tools

  • With Travel Management software, you can:

  • Control corporate travel budget

  • Make sure employee work-related travel adheres to company policy

  • Improves permeability among directors and representatives with respect to corporate travel

 

Why Use a Travel Management Company?

 

  • Plan your travel Budget: A travel management company can work with you to effectively prepare and manage your corporate travel budget each year.

  • Time savings: Travel management companies can manage travel with more efficiency than most people can on their own. Hiring us spares our customers' time, enabling them to concentrate on their business' main concern.

  • Money savings: A travel management company can streamline and standardize this process, taking the burden off of your employees and saving you money at the same time.

  • Expense Management: With easy-to-use software and reporting tools, you can maintain full control over your employee spending while traveling, improving your performance and reducing costs.

  • Duty of Care: We partner with risk management companies to ensure our clients are always alerted if their travelers are in harm’s way.

  • Policy Management: A well-thought-out and a continuously updated travel policy is key to a successful corporate travel program

 

Why choose Trawex’s Travel Management Software ?

 

Travel-management software isn’t just for large enterprises anymore.

Small to medium-sized businesses experience massive benefits when they book and manage travel with software designed for businesses, instead of booking on consumer sites and then scrambling to track down the invoices.

Meanwhile companies of 1000+ employees typically already use travel management software, but they may have been locked into contracts with companies offering low inventory and costly travel support.

Whether you are a long-time user of travel-management software, or you’re researching this software category for the first time, we’re covering everything you need to know about the feature sets and the market as a whole.

Travel-management software is utilized to book trips, oversee up and coming excursions, and track and report on past outings. Other important features and uses include the automation of corporate travel policies and the ability to consolidate travel invoices and vendors.

Just a couple of years ago, only medium-sized businesses and enterprises would have used travel management software.

But with new disruptors in the market, small businesses are ditching consumer booking sites in favor of travel-management software built for business use.

Meanwhile, corporations that traditionally booked travel with agencies are moving towards in-house travel management, supported by robust but easy-to-use software.

End-to-end travel management platforms that cover all functionality from traveler data management to booking to policy creation to automatic expensing and more are the best solution on the market.

But they vary greatly in their functionality and in the cost savings they can provide to businesses, the main driver being access to low-cost inventory.

 

Here is a checklist of the critical things to look out:

 

  • Ease of booking for administrators

  • Self-booking for travelers

  • Massive travel inventory

  • Automatic travel policy compliance with customizable policies and approval workflows

  • Future-ready tool that will scale and adapt

  • Around-the-clock travel support including direct line, chat, and email

  • No additional charge for travel support

  • Consolidated invoicing

  • Travel spend reporting

 

Key players in travel management software market

 

Travel agencies

 

As this market continues to get disrupted in the coming years, the only way travel agencies and old school travel management companies can survive is if they become technology vendors.

Today’s travelers demand features like self-booking and mobile access to flight inventory, while employees in administrative and finance roles are looking for smart features that help them do their jobs better.

Around the world, corporate travel agencies will go out of business and the ones who stick around will have found a way to adapt.

 

Legacy corporate tools

 

There are large legacy tools in this niche. These are the major enterprise software providers who have been offering business travel software for a decade or more.

They will continue to improve their offerings by making them lightweight and easy to use. These tools don’t tend to offer the entire inventory that leisure OTA and that will continue to be a problem for businesses looking to save money by accessing consumer-grade inventory.

 

Niche startups 

 

There are so many niche startup players entering business travel management, and the number will only grow (probably double or triple) in the coming years.

These companies will find a certain problem in the market or a niche customer base and will build technology to address that.

A portion of the current specialty players offer AI attendant chatbot to travelers and gamification and boost for business travel spending plans.

 

Travel management platform

 

New travel management platforms are different than the two players above in that they bring the startup mentality (consumerization of business travel) but they also are tackling the problems of the industry as the whole, not just offering a single useful hack.

These product stages ordinarily offer quick reserving capacities, simplicity of travel strategy consistence, and full money related permeability and control.

Of all four players, travel management platforms are best poised to solve the problems that businesses face and to disrupt this market. 

 

Trawex Travel Management Software solutions

 

Trawex is a main Travel Software supplier for Travel management organizations everywhere throughout the world.

Trawex offers web-based end-to-end travel operation Software that comes complete with a comprehensive online reservation system with mid and back-office tools.

Trawex provides Software For Travel Management to simplify arranging travel and reporting travel expenses, as well as to ensure adherence to corporate travel policies.

Trawex‘s Travel-management software provides users with a platform for planning, purchasing, and recording travel expenses.

Companies will use the software to simplify purchasing decisions and centralize records of their employees’ travel expenses.

Travel is a fundamental part of working together for most organizations and should be all around figured out how to guarantee the expenses related to carry the best value to the association all in all.

The advent of Travel Management Companies (TMCs) brings to business venture to every part of the center abilities of specialization, professionalism, and understanding.

Trawex provides Travel Management Software which manages your bookings by customer, option expiry date, tour, accommodation, reservation period, etc. this helps you to locate bookings those are not paid in time.

Management system manages various modules.

It takes care of customers as well as administrator. It handles all the interfaces boldly so that no blunder can happen due to carelessness.

Trawex gives tour management system, travel management system, destination management system and the travel industry management system for DMCs, Tour Operators and Travel Agencies, best case scenario showcase cost.

Trawex offers full help all through the procedure cycle, directly from sales to activities to staffing and accounting.

Our Tour/Destination management system enables you to oversee settlement, holiday packages, visits and exercises, vehicle rentals and transfers.

Trawex offers a total asset of flexible tour management software including a total pre-visit arranging administration covering advance game plans with venues and hotels; an extensive on-tour management system; experienced tour staff; schedules; vehicle rentals.

Millions of individuals travel every year for business and relaxation, making travel and the tourism industry with numerous open doors for development and extension.

Trawex has consistently separated itself by concentrating on conveying world-class Technology items to the travel business.

Their products have significantly contributed to improving the business processes, optimizing revenue stream and enhance the customer service experience.

Construct your business around extreme execution, overall client needs and communications to drive business development with the most complete across the board travel booking and management software.

This Travel Management Software has been developed after long research and development, with the help of five different top DMCs established at different global locations like United States of America, China, Denmark, the United Kingdom, India.

These companies have narrated their requirements followed by total supervision of the product.

Such inputs have helped us craft an amazing Travel Management Software System &Destinations Management System, which can help the DMCs& Tour Operators expand their business online, globally.

Our cutting edge solutions are specifically developed to empower Travel Management Software.

Trawex gives the most important market knowledge and far-reaching information which rapidly adjusts to the changing economic situations at an enterprise level.

We offer full help all through the procedure cycle, directly from deals to tasks to staffing and accounting.

Our Tour Management System is completely adaptable to address your issues and help to deal with your business, Bookings, Tours, Itineraries and track progress in real-time.

 

Trawex Travel Agency Management Software offers the latest and best deals on airfares around the world backed by our lowest airfare assurance
 

Trawex presents your business with a complete travel management software experience.

We consolidate a simple, rich interface, cost distribution, and helpful accomplice combinations to make the main corporate travel stage planned explicitly for you.

Trawex offers your employees and travelers with fast, real-time access to a range of travel management applications.

Our basic booking portals interfaces travelers and business support directly to each reserving and remembers instinctive include for highlights for extra entrances to protection and Visa management.

Trawex is a single platform that integrates all travel needs in fingertips. So the client can save the time for all transactions. It is available and accessible across mobile devices anywhere in the world which provide real-time itineraries and booking information.

We need to access in a single portal but which contain multiple programs and management tools which have automated cost center allocation and expense control techniques.

Our travel management software has been structured in light of the end-client. We give your business all that it needs from a cost control entrance and travel management stage.

We guarantee your information is available when you need it; putting away travel logs and audit following, and offering reporting tools and mechanized cost portion for exact spending information and most extreme spend control.

It captures spend data on a real-time basis with an automated audit tracking system. We rethink your whole travel and costs control system.

Trawex erases your reliance on convoluted and over-complicated travel systems across multiple platforms. It saves on administrative time and costs.

Ensure accurate travel expense reporting and allocation. Capture your travelers’ data, confident that you're using real-time information.

Our solution is the quick and advantageous elective as of now being used with the absolute biggest organizations around the world. Roll out smart improvements today.

A corporate travel stage that works the manner in which you work. Basic, natural and with you at all times, travel should be.

 

Features of Travel Management Software:

 

  • Dynamic and responsive web design

  • Latest design structure with seamless flow

  • Can be used to sell packages country wise / globally

  • Amazing backend to support all operational functions

  • Reporting module with real time mechanism

  • Connected to Social media along with features like Facebook login

 

Benefits of working with a travel management company:

 

  • No fine print or hidden fees: Unlike travel agencies that often fees or hide caveats in the fine print, there are any question marks with a TMC. This is a service you can count on, with no last-minute surprises.

  • Around the clock support: What happens when your flight is canceled or your bags are lost? Travel management organizations and their help groups give quick help when you need it most.

  • Manage unused airline tickets: Did you know that on average 10% of the company’s airline tickets go unused annually? That can add up fast. TMCs can update you when unused tickets need to be used, and provide advanced reporting and analysis of your travel program spends.

  • Assist you with making your corporate travel strategy: TMCs know the intricate details of travel strategies and what is suggested, so you can concentrate on maintaining your business. Do you know whether your assistants are flying with every available amenity, while you sit in coach? A TMC can manage any inconsistencies that will save you big bucks in the end.

  • Give obligation of care support: In case of a crisis, do you know where your travelers are? Online travel organizations can get your representatives where they should be, yet who's dealing with their wellbeing once they are there? Products like our Security Logic technology furnish constant data and correspondence with your travelers.

  • Negotiate air, hotel, and car rental contracts: An online travel webpage may assist you with finding a good arrangement one day, yet will it fight for your sake for steady, cost-sparing, and dependable travel later on?

  • Stay organized with traveler itineraries, profiles, and documents: TMCs will often store and document itineraries and key travel documents. They additionally give helpful devices to manage traveler profiles through a simple portal.

 

Though travel agencies may provide a sense of immediate gratification, they lack the tools and service to manage corporate travel budgets, the duty of care, and travel support.

TMC will offer numerous subordinate services, for example, web-based booking device, mobile application, program management and official travel services, Meeting and occasions, 24x7 support, providing details regarding spend, and traveler cost combination, travel hazard management services.

TMC gives a single spot to book travel that incorporates flights, hotels, vehicles, holiday, transfers and sightseeing.

The travel management software enables to make a travel Management Company to mechanize their procedure to satisfy travel business need. A travel agent can oversee corporate profile, corporate strategy compliances, endorsement work process, and corporate credit and store approach.

The system can likewise produce different reports for corporate and provider reconciliation. It empowers venture out organizations to lessen costs, oversee compliances and give corporate travelers an easy to use self-booking device also while satisfying their worldwide business travel needs.

It helps with a large number of chain of command and work processes they have inside their organizations, simultaneously guaranteeing all their travel-related needs are satisfied through a one-stop arrangement.

The system also provides expense management to business travelers to manage post-trip expense and the same can be submitted to the concerned department for approval.

 

Travel Booking Engine

 

  • Setting up and organization of various solutions and services - flights, hotels, dynamic packages, and more

  • Configuration of individual tour

  • Arrangement to list day-wise Tour Plan for better management

  • Catching essential subtleties like Destinations Covered, Hotels for Stay, Destination astute site seeing posting

  • Arrangement to characterize different services offered in a sorted out Tour for fruitful results

  • Book individual Tour Package

  • Manage availability

 

The need for Travel Management Software system

 

I. Travel-management software system offers direct access to a variety of choices including cruise, hotels, car hire companies, prices, and destinations. This allows one to see my deals and alternatives available, and allows choosing the best package according to available budgets and travel needs.

II. For travelers to be able to tweak their travel plans to suit their personal needs are particularly important. This is something that Trawex explicitly recognize and conveniently works to provide for their customer. With offline manual appointments, this isn't the situation.

III. One of the greatest benefits of using TMS is the ability of a traveler being able to arrange trips in his/her own time, at their own pace and without any sort of pressure or human influence. Another beneficial aspect of the system is flexibility offered to customers which collocates with the service offered by Trawex.

They are offered to customers who collocate with the service offered by Trawex. They restricted to office opening hours, but there are no constraints with TMS. One can book your ticket whenever of the day, anytime.

 
 

What We Offer

Trawex platform currently empowers 1000+ customers across 4 continents, 10000+ bookings a day, 1000000+ travel searches a day, across 200+ Suppliers, 600,000+ Hotels, 1000+ Airlines, 200,000+ Activities, 30,000+ Cruise Itineraries and much more for your brand.

 
 
Inventory Consolidation

Instant integrations with more than 100 suppliers that are integrated on demand.

Travel APIs

A complete set of travel APIs that empower our clients to develop custom travel solutions.

Custom Modules

A production-ready library of Modules that can be used as is or customized as per your requirement.

Faster Time to Market

Integrate suppliers in matter of few days. Over 100 suppliers maintained.

 
 
 
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You won't be going on the engagement journey alone. We're there as a partner to help, support and advise to ensure your ultimate success.

  • Online travel booking engine
  • Multiple sales channels - B2B, B2B2B, B2B2C
  • Centralised mid-office
  • Ability to connect multiple GDS, LCC, and third party APIs
  • Complete Reservation Management
  • Travel Agent Management
  • Transactional Accounting
  • Accounting System Integration
  • Comprehensive system to manage rates, discounts and allocation
  • Payment Gateway Integration
  • Multiple Supplier APIs
  • Add direct contracts
  • Redistribution API
  • Configure credit limit and deposits
  • Multilingual travel websites
  • Add offline travel bookings
  • Distribute white labels
  • Dynamic fare caching
  • Commissions and markup control
  • Advanced Reports
  • Manage multiple branches
  • Sub Agents can create and manage multiple branches and users
  • Optional cross selling platform
  • SMS gateway
  • Multi currency transactions for agents and suppliers
  • Business intelligence reports

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