Stay on top of your game with the Back Office Hotel Contracting Module

In today's digital world of Hotel Contracting Software, it has become increasingly essential to take business and process enhancements across all the verticals of your business, value, and supply chains.

The Back Office Hotel Contracting Module is a must-have tool for hoteliers looking to manage their contracts and distribution channels more effectively.

The Back Office Hotel Contracting Software is a comprehensive software package that offers streamlined operations, exact accounting, and practical modules to meet the needs of travel companies.

For hoteliers and accommodation providers, the hotel contract system is a problem solver. With a hotel contract, you can easily manage hotel bookings, and save information and other details easily without wasting much time.

What is Back Office Hotel Contracting Module? 

Back Office Hotel Contracting Module is a software module that aids hotels in managing contracts with suppliers such as travel agents, tour operators, and online travel agencies. This module is typically used by hotel back office staff, which are responsible for managing contracts and ensuring that suppliers fulfill their obligations.

The module typically includes features such as contract management, supplier performance tracking, commission tracking, and payment reconciliation. It may also include tools for negotiating and signing contracts, as well as for managing disputes and resolving issues with suppliers.

By using a Back Office Hotel Contracting Module, hotels can boost their efficiency and accuracy in managing contracts, minimize the risk of errors and disputes, and ensure that they are becoming the best possible terms from their suppliers.

To qualify as one of the best hotel contraction systems, it must have the ability to handle and manage the diverse products of a travel agency. Here at Trawex, we are providing to you as a hotel contraction system. Which usually concentrates on something more tangible, "the features" that are all kept together create excellent travel agency software designed for growth.

So, how do you improve operational efficiency?

• Connect your entire supply chain

• Use real-time data

• Automate everything you can

• Use advanced analytics

• Integrate with data and systems

How Back Office Hotel Contracting Module beneficial for hoteliers?

The hotel contracting system is a sophisticated framework and software system for uploading all required hotel details. All hotels need to provide every kind of personal data to the travel agency, to be shown and listed on their respective online booking engines. In general, this information includes room allocation, meals, room types, occupancy capacity, rates for different types of rooms, rates for peak and low seasons, offers and promotions, facilities included and excluded, children policies, extra beds, cancellation policies, special event rates, and so on.

The Back Office Hotel Contracting Department module assists hoteliers in submitting hotel data and maintaining prices for different seasons, managing details of booking confirmations, applying special deals or multiple offers, and managing sales. This hotel contracting department backed by the Back Office System also helps Hotels in the proper management of inventories of various hotels.

Back office hotel contracting module enables travel companies and tour operators to outsource individual-standard tasks such as hotel contracting, data input, rate updates, support and reporting, and so on to an overseas team.

Back office hotel contracting module helps hoteliers in uploading hotel data and maintaining the price for different seasons, managing details of booking confirmations, applying special deals or numerous offers, and managing sales.

The Back Office hotel contracting module provides travel agencies with a diverse variety of hotel inventories from various locations around the globe at competitive rates. The back-office hotel contracting module primarily includes the distribution of details regarding an array of hotels and accommodation options.

Using the hotel contracting system, travel agents and hoteliers can quickly determine the allocation of rooms, check-in and checkout timings, occupancy, promotions, facilities, discounts, cancellations, and much more. You can also use a hotel extranet or online booking engine to direct your clients to the best choice in choosing a budget-friendly hotel by displaying a price comparison chart.

Trawex is one of the leading software development companies providing a Hotel Contracting System with a full-fledged module so that your customers can focus on minor hotel booking details.

Why Choose Trawex's Back Office Hotel Contracting System?

Trawex provides tour operators and travel agencies with an innovative back office hotel contracting department for proper inventory management, complete automation of the sales process, data entry creation for tours and packages, accounts management, hotel contracting entries, and gaining an in-depth understanding of their travel business.

Our experienced developers create a fully-featured module for hotel contracting that enables hotels to provide even minor details, enabling your clients to check minor details and eventually pick hotels of their choosing.

Trawex Back Office System effectively handles your travel business's complex back-office activities, eliminating manual administrative and costly rekeying flaws.

Our back office software has a distinctive hospitality Back Office Hotel Contracting System that meets with both the Uniform System of Hospitality Accounting and Statutory Reporting. As it is web-based, it can be set up on-site, housed at a chain data center, or used as a service. It is a unique integrated resource and accounting system that provides everything you expect from modern software.

We create high-performance back-office hotel contracting modules that assist travel agencies and hotels in effectively managing complex back-office activities, eliminating manual administrative tasks, and entirely automating the sales process.

The back office hotel contracting module allows hoteliers and travel agents to upload hotel information such as room allocation, room types, meals, occupancy, rates for different types of rooms, offers, and promotions, rates for peak and low seasons, facilities included and excluded, extra beds, cancellation policies, child policies, special event rates, and so on.

It's an effective and quick system that helps to manage online hotel availability and rates, details of booking confirmations, and applying special deals or multiple offers to automate all business operations and maximize efficiency.

Improve the Efficiency of Your Business with Our Back Office System and Manage It On-The-Go.

The back office hotel contracting module allows hoteliers and travel agents to upload hotel information such as room allocation, room types, meals, occupancy, rates for different types of rooms, offers, and promotions, rates for peak and low seasons, facilities included and excluded, extra beds, cancellation policies, child policies, special event rates, and so on.

It's an efficient and quick system that helps to manage online hotel availability and rates, details of booking confirmations, and applying special deals or multiple offers to automate all business operations and maximize efficiency.

With our intuitive and comprehensive solutions, we offer you all the tools to manage even the most diversified contracts with ease. Discover the potential of your sales by loading an array of simple and complex contracts for hotels, flights, car hire, transfers, tours, insurance, add-on, and other travel services. Equally, manage full inventory control allowing you to see the capacity and allocation of all your travel services.

Travel agencies and tour operators can load hotel contracts in the Trawex system. They can easily add hotel information in multiple languages, manage nearby locations, amenities, facilities, attractions, and meal plans, manage policies such as child policy, check-in/check-out policy, and cancellation policy, manage fare type, create rooms and manage occupancy, define season wise rates, manage the allocation and stop sale, supplements, offers, and discounts.

Features of Our Back Office Hotel Contracting System

• Contract management: This module allows hoteliers to create and manage contracts with travel agencies, tour operators, and other partners. They have the power to set prices, room availability, and other contract terms and conditions.

• Availability management: The module allows hoteliers to manage room pricing and availability across all their distribution channels. They can quickly change rates, inventory, and limitations in real-time to ensure they are offering the right rooms to the right clients at the right price.

• Automated reporting: The module can produce data on contract performance, room sales, and revenue. This feature allows hoteliers to track their performance and find places for growth.

• Rate parity management: This tool enables hotels to guarantee that their rates are consistent across all distribution channels. They can set rules to automatically adjust rates so that the same room is sold at the same price, regardless of the distribution channel.

• Integration with PMS: The module can integrate with a hotel property management system (PMS) to ensure easy management of room inventory and availability across all distribution channels.

• Multilingual support: The module supports multiple languages, which makes it easier for hoteliers to manage contracts with international partners.

• User access management: The module enables hotels to limit access to sensitive data. They can give specific users access to only the information they need to do their job.

How hoteliers benefit from Back Office Hotel Contracting Module?

The Back Office Hotel Contracting Module is an application that can help hoteliers in several ways. Here are some of the advantages of using this tool for a hotelier:

• Streamlined Contracting Process: The Back Office Hotel Contracting Module can assist hotels in streamlining the contracting process. It enables them to handle contracts with multiple suppliers in one place, decreasing the need for repetitive data input and the possibility of mistakes.

• Increased Efficiency: With the Back Office Hotel Contracting Module, hoteliers can save time and effort by streamlining the contracting process. They can quickly search for suppliers, negotiate rates, and finalize contracts, all from one platform.

• Better Visibility: The module provides hoteliers with real-time visibility into contract performance, supplier performance, and other critical metrics. This will assist them to make informed decisions about their contracting approach and identify areas for improvement.

• Improved Cost Control: The Back Office Hotel Contracting Module can help hoteliers control costs by offering access to negotiated rates and tracking spending. They can also track seller performance and revise contracts to ensure they are receiving the best prices available.

• Enhanced Collaboration: The module allows hotels to work more effectively with vendors and other partners, such as procurement teams. They can exchange contact information and updates in real-time, improving collaboration and lowering the risk of error.

• Better Control: The module gives hotels more control over their contractual procedures, enabling them to establish their terms and conditions, make better deals, and more effectively handle their inventory. This can lead to increased profitability and greater control over their business operations.

• Competitive Advantage: The Back Office Hotel Contracting Module will provide hoteliers with a competitive edge by allowing them to respond more quickly to market changes and customer demands. This can help to boost revenue and profitability while also improving reputation and customer satisfaction.

What functionalities are provided by Trawex Back Office Hotel Contracting Module?

Some of the functionalities provided by Trawex Back Office Hotel Contracting Module include:

• Manage your contracts for services such as hotels, airlines, vehicle rentals, transfers, tours, insurance, and add-ons with ease.

• Specifically designed for travel operators, travel agents, and travel wholesalers.

• Inventory management

• Create booking regulations and guidelines.

• Set seasonal prices in several countries.

• Manage supplier cost and customer price with ease

• Define deals and discounts, and create offers such as an extra night offer, an early bird offer, fixed and percentage offers, and so on.

• Manage hotel policies such as check-in/check-out policies, cancellation policies, government policies, child policies, and so on.

• Make several trips/routes for services.

• Control flight schedules and generate daily flights.

• Itinerary planner for multi-day trips

• Keep all information about hotels in a unified secure location

• Provide hotel personnel with 24/7 access to data across the world

• Collect and analyze data on hotel categories, revenue, expenditures, and popularity, and make reports.

• Keep track of accessibility and reserved rooms at all hotels, by class, and so on.

• Compare performance and expenses of hotels, build ownership diagrams

• Provide prospective clients with accommodation details such as hotel names, classes, locations, open rooms, and prices all over the globe.

• Help individuals find the best hotels for them based on area, class, cost, availability, and timeframes.

• Allow instant access to information about hotels, owners, and employees.

• Compare hotel, management, and company performance.

• Allow hoteliers to assign tasks and track task completion levels.

• Calculates and examines hotel revenues over time, allowing for the strict management of hotel costs and advanced software analysis of expense structure.

• Collect and display additional accommodation data, such as water purity and different consumptions.

• Check the availability of rooms.

• Hotels can be compared based on their content, location, and cost.

• Request room reservations for a specific period

• Makes complex hotel reservations and tracking tasks easier.

• Rate adjustments and discounts for support management

• Allows hotels to concentrate more on their clients and their needs.

• This comprehensive platform is enough to keep all contracted hotels in balance.